Sathaybama’s examination and certification system was custom developed as a holistic solution to cater to custom workflows of the University’s examination and administration processes.
The application remained as a purely backend application, operated by the department of COE, who managed a lot of sensitive data and was responsible for examinations, grading, promotion and data verification.
The ERP application was connected to a huge database with an architecture to support various syllabus structures.
The key modules that we covered in the application were:
- Students Management
- This constituted of different type of student category and their respective profile information
- Student related essential process like key information mapping, ID & signature based cards generation
- Transfers and withdrawals management
- Marks Management
- A dedicated system to handle different types of assessments score entry across multiple years and semesters
- The assessment classification and import of data into the system
- Verification process for assessment data entry
- Course wise data management
- Arrears
- As the pattern for arrears is different for each educational institution, this module was designed dedicatedly to the client organisation’s structure
- Examination
- A key module to manage different types of examination for all students across different departments, courses and semesters
- Timetable generation and information management
- Exam labels and Hall tickets generation process
- Exams marks entry and marks upload format
- Results
- Grading process management, based on results enty and final validations
- The module is key to generation for the final result of all the examinations which the students have participated
- Results publishing module
- Results review reports for management
- Moderation for results published
- Revaluation
- A major process where in the result is reverified and corrective measures are updated
- The module was built to store the archival data and carry forward the latest assessment results
- Process similar to examination module but conducted across semesters
- Reports
- Multiple ad hoc reports generation which are key to understand the students results pattern and to take major educational decisions for the organisation
- Custom reports for the dedicated departments exportable as excels and pdfs
- Results analysis
- Marks analysis
- Course wise analysis
- Program wise analysis
- Certificates
- Full fledged certificates printing module
- Can generate bulk certificates for marksheets, degree, provisional certificates, etc.
- Master data
- Master data management module, a core module to control the various useful attributes of the organisation structure
- Full fledged custom data management for changes required in the future
- Course, programme, Departments, Syllabus, staff management, etc
- Access management
- Secured encryption for data applied as all the information is very sensitive
- Dedicated user access with user logging
- Privilege based access control